Exploring the Financial Benefits of Huddle Rooms

The sharp rise in real-estate costs is known to all business owners. The development of newer business models such as shared workspaces like WeWork, 91Springboard and Awfis are proof of that. It also drives another core idea that workspaces in modern offices ought to be multi-functional.

As a business owner, your office space needs to be designed and allocated judiciously based on your financial provisions. While open offices are quite the norm, the conventional boardroom in many Indian enterprises still makes its presence felt. Globally, however, the huddle rooms have soon become a leading choice in newly designed offices. Huddle rooms are not only multi-functional but they also drive closer collaboration with employees. Investing in an efficient and reliable AV system in huddle spaces can lead to quantifiable benefits and cost-savings. Here, we take a closer look at the financial benefits of huddle rooms.

Minimizing travel

By effectively communicating over distances by video conferencing, organizations can significantly reduce travel expenditures. Given the cost of business travel, it would take only three or four trips to fully pay for the investment in AV technology for a huddle space.

Independent operation without a PC

Another benefit of deploying collaborative AV system in a huddle space is that the equipment can be monitored and maintained over the IT network. With the right strategy, businesses can eliminate the need for a PC in those rooms, leading to significantly reduced support costs. Today’s huddle room collaboration solutions are fully integrated for quick presentations, video calls, multimedia playback and even basic room automation.

Minimized spending on VC hardware

It is more cost-effective to equip a huddle space with highly-collaborative AV technology when you don’t have to purchase an enterprise video conferencing system. By using popular web conferencing apps such Skype for Business or Lync or cloud-based video conferencing solutions such as LifeSize makes it cheaper to afford to install real-time conferencing in all your conference or huddle rooms.

Optimised real-estate space usage


Being able to open the floor plan and use more space for collaboration allows organizations to reduce their second highest cost, real estate.

In addition to the financial benefits of AV technology in huddle spaces, it also leads to improved collaboration. Recent reports suggest that that collaborative work environments have higher employee retention. People like working together, and when they feel like they are part of a team, no matter where they live in the world, they’re more inclined to stay where they are. Collaboration has an powerful impact on team performance. When everyone is onboard with the same goal, they work harder to achieve it. Collaborative work environments foster innovation by letting your best people brainstorm together across any distance, so good ideas are not lost in regional silos.

Improving the collaborative work environment clearly enhances performance, innovation and employee retention. Huddle room AV technology is a key enabler for an increasing global mobile workforce. To fully take advantage of the mobile workforce, an organisation’s technology must be optimised to enable the ability to work remotely. This need will only increase, resulting in even greater demands for people to communicate over longer distances. This is one of the most essential and most frequently overlooked benefits of AV technology in smaller spaces; the elimination of distance.

(Image courtesy: www.amx.com & www.cisco.com)

For more information on cost-effective huddle room solutions for your business in India,

Contact Actis at 022-30808080 or at [email protected].

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