Case Study

Client:Leading Global Financial Services Icon
Requirement:Creation of tech-efficient and cost-effective meeting and collaboration spaces
Note:Client particulars for this Case Study have been withheld for privacy reasons

Creating rich, seamless videoconferencing experiences

CHALLENGE

Our client in this project is a global corporate banking institution with a presence of over 100+ years in India. It offers a wide range of financial services including covering corporate and institutional banking, wealth management, asset management, insurance and retail banking.

The client’s team was dissatisfied with the video conferencing experience in their existing VC rooms and wanted to upgrade them with the latest AV and collaboration technologies. While designing the solution Actis team addressed several aspects including improving visibility of content for all participants, enhancing speech clarity during video calls and improving ease-of-use with control and automation features.

Solution

Team Actis worked closely to implement the client’s key requirements, which included creating tech-efficient and cost-effective meeting and collaboration spaces (small, mid-sized and large) across offices in Mumbai and Chennai, equipped with the most advanced collaboration equipment.

Our team closely worked with this global financial services icon, understood and successfully met another major requirement of our client – creation of a divisible 42-seater Training Room, which would be converted into smaller (21-seater) training rooms by using a movable partition. Team Actis provided the client with cost-efficient tools that were easy to implement and simple to maintain.

AV Integration solutions included equipping the huddle spaces with 55” flat screen displays, cable cubbies for connectivity and HDMI switchers. Featuring a display, cable cubby as well as wireless presenting for smoother connectivity for the meeting participants in mid-sized meeting spaces, and upgrading the VC in these rooms with the Cisco Webex Room Kit, which is a hardware codec based VC system, featuring in-built microphones and speakers.

For the large 17-seat Executive VC Rooms, several steps were taken to create a smoother meeting flow. The multiple benefits that entailed following our meticulous work, were better room scheduling, visibility, audio, connectivity and immense ease of use. What also deserves a quick mention is our implementation of Networked AV for smoother signal distribution and a Control System with a button panel for simpler management of all the equipment in the room.

THE FINAL IMPRESSION

The various types of rooms created have provided great flexibility to the organisation. Ease of communication and increased access to collaboration tools has improved the meeting and training experience for the client teams.

Getting meetings going is simpler than ever before, with convenient connectivity and comprehensive touch-based controls available for every aspect of the rooms function. The most significant aspect of improvement however is the improvement in the audio and video experience during remote calls, which leads to more natural and smooth interactions during meetings. Many of the small delays and interruptions which tend to disrupt meeting flow have been eliminated as a result of the redesign.

AV Solutions, Audio Visual Consultants at Actis Technologies India