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Six ways streaming and recording can enhance office productivity

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Meeting face-to-face is far more effective than an audio conference call or an email thread. Even during audio conferencing calls, many employees tend to be distracted and gravitate towards multitasking, thereby affecting the impact of the message being communication.

 
Luckily, with video conferencing businesses don’t face this challenge and are able to have effective and efficient meetings. Apart from the obvious benefits of minimised travel and face-to-face communication, they can also be used to empower collaboration with large teams across geographic locations. With a high-performance video conferencing setup, businesses can easily stream, record and share important video messages with large audiences across the enterprise.

 
Our blog-cum-guide enumerates six ways how streaming and recording video conferencing sessions can significantly enhance how businesses work and increase enterprise-wide productivity.

 

1. Recruit and train the best workforce

From interviews to onboarding and career development, recruiters can video stream and record for global talent acquisition. Video conferencing can be used to have personal face-to-face interactions with prospective candidates from across the world. Hiring managers can use video recording and streaming for the following activities.

– Re-watch video interviews to analyse nonverbal cues in interviews
– Use recorded videos as training material for other hiring managers
– Use recorded material during the new employee onboarding and orientation stages
– Minimise travel costs for both the candidates and interviewers
– Use video conferencing to connect with employees individually

2. Overcome time zone constraints

In today’s globalised economy, businesses span across geographic locations. Time zone constraints can be a real challenge, especially when trying to find a mutually acceptable time to meet. Significant time zone differences can severely impact employee collaboration and hamper productivity. Recording global meetings and sharing them within the organisation empowers employees to watch the session on-demand at a time that fits their schedule. Furthermore, it can even help non-native speakers better understand the message by allowing them to pause and rewatch segments as required. Video recording empowers teams to work with added flexibility without missing important information.

 

3. Empower video knowledge sharing

With the advent of video sharing platforms such as YouTube and Vimeo, hundreds of hours of knowledge-based videos are uploaded to websites every minute. In comparison to static text and images, video content is faster to understand and more impactful when it comes to knowledge sharing. Wouldn’t it make business sense to have a catalogue of knowledge-based videos?

 
Luckily for businesses, today’s video conferencing technology lets you record how-to presentations and training videos with just as few clicks. Video recording lets you create a huge bank of “how to” videos or ready reckoners of key knowledge disseminated in the organisation on a regular basis. These videos can either be instantly published or saved to be replayed or shared within the organisation.

 

4. Makes video messages engaging for everyone

Video streaming can play a key role in workplace culture by enhancing engagement during conference calls and town hall meetings. Broadcasting a video stream is simple. All you have to do is sending out a link to the viewers. The participants can connect right from their browser. Participants can engage in the conversation by submitting questions in a live Q&A chat. Furthermore, administrators can monitor streaming utilisation and access event and attendee reporting. This way every employee has easy access to these engaging video messages.

 

5. Keep a record as a backup

Every creative brainstorm session is different. Quite often, the organic flow of the meeting is chopped to bits when the note takers stop to take notes, bringing a momentary pause. When a meeting is recorded, the need for note taking can be eliminated. Attendees can revisit recorded meetings as they require. Recording and sharing features let you fully commit to team collaboration without having to focus all of your attention to note taking. Every word documented, every subtext captured, every facial expression seen; it will all be there waiting for you to recap or share after the meeting is over.

 

6. Utilising recordings for more than just meetings

Recording meetings for future playback is a great use of any video recording technology. With the tool at your disposal, can you imagine the possibilities? You can practice and record mock runs of your presentation and watch them to make improvements. The human resources team can use important updates from senior management as part of internal marketing communications such as newsletters and other editorials. These are just few use cases. Getting creative with these recorded videos can immensely help employers connect with their employees.

 
With today’s video collaboration solutions, businesses have more ways to empower their employees to connect and collaborate effectively. They offer audio, video and web conferencing, along with chat and the ability to stream and record your meetings from a unified communication platform. Needless to say, video recording and streaming will change the way your business operates and introduce you to new ways of collaboration.

 

For more information on video conferencing and recording solutions in India, Contact Actis at 022-30808080 or at [email protected].

(Content and image courtesy: www.lifesize.com)

 

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